 
(Work location: 438 Alexandra Road, Alexandra Point)
Global Energy International
The Global Energy Group is an established local company since 1992. We specialize in a range of marine services - ship management, vessel chartering and bunker supply.
We have an immediate new opening as an:
Admin Executive
Responsibilities:
You will be reporting to the Shipowner Rep. Dept. and assist unit Head in shipping administration, not limiting to data entry. Prepare Billing/CN/DN Authorisation to Finance dept., preparation of Time/Bareboat Charter Agreements, Documentation for Sale and Purchase of Vessels, Vessel Insurance renewal and claims, Vessel costs and budget monitoring and any other ad-hoc duties as assigned.
Requirements:
1. Candidate must possess at least Diploma in Maritime Transportation or equivalent
2. Minimum 1-2 years of working experience preferred
3. Preferably Singaporean or PRs
We offer a rewarding career and a competitive remuneration package.
Interested applicants are invited to send in your resume with a recent photograph, indicating your current and expected salary to the following: This email address is being protected from spambots. You need JavaScript enabled to view it.
Trainees - 12 Months
Main Purpose
• Day to day oversight of the regional bunkering operations and trading support for the GE bunkering team
• Physical oil products operations and trader support.
• Co-ordinates all aspects of the pre & post-deal trading activity to ensure contract execution runs smoothly
• Provide commercial/market information to the trader as necessary
Knowledge Skills and Abilities, Key Responsibilities (Operations):
• Vetting vessels for proposed Time or Spot Charter for intended use
• Checking suitability of clients vessels for bunkering operations
• Working on the applicable clearances required for each of the planned operations
• Action sales and build into the schedule of operations
• Regularly update other team members of the planned schedule
• Agency coordination
• Managing diversions from schedules
• Relay and supervise load orders to Ship-owners/Master of our barges.
• Monitor progress of the barges during loading/discharge operations
• Send calling instructions to vessels/barges and update internal systems with latest information
• Manage quality and quantity as per QMBS (SS524) standards
• Proficient in latest MPA bunkering guidelines (SS600/TR48/SS648, etc)
• Monitor and evaluate performance of any TC vessel and 3rd party vessel
• Manage relationship with 3rd party vessel providers
• Setting up and documenting all required procedures required to manage this new business
• Collating information on port calls, competition and other regional operations
• Provides guidance to other operations staff, if required
• Follow strictly internal procedures and company's policies.
• Ensure all required reporting of delivered bunkers operations to MPA on timely basis
• Maintain spreadsheets with operational/sales data summary for easy reference for bunkering team
• Assist in customer complaints/disputes cases
Knowledge Skills and Abilities, Key Responsibilities (Sales and Trading):
• Understand market movement – macro factors, major price index – Crude oil and product SnD, economic and market factors on product cracks and pricing structure
• Platts methodology (MOPS assessment, BW Pricing for various product indices)
• Contractual terms – incoterms, pricing terms, coa, spot and term agreement/ GTC
• Risk management – hedging and trading
• Inventory management and positioning
• Counterparties assessment – KYC and risk assessment
• Financial / credit risk and documentation – credit assessment & application, exposure
• Trade Finance and Accounting – Post sales documentation for invoicing. BL, CQ, Invoice, Factoring
• Expanding network and customer prospection
Knowledge Skills and Abilities, Key Responsibilities (Maritime):
a)Ship and crew management
• Stores and spares inventory management
• Repair, parts and certificate revalidation
• Understanding different shipping class, vessel types and purposes
• Vessel operations (engine, machinery etc..)
b) Ship fixture – spot and term
• Understanding of Incoterms
• Shipping report and trade flows
• Charter hire fees, fixture rates
• COA, contract drafting and terms
• BL, COO, LOI documentation
• Demurrage Calculation
c) Finance/cash flow/Trading doc
• Payment and credit terms: Doc LC/ SBLC/ PCG/ Open terms
• Payment confirmation – Bank SWIFT codes and transaction mode
• Financing and credit – Factoring, credit assessment
Knowledge, Skills and Abilities
• To gain a good understanding of technical shipping and maritime terminology, as well as commercial shipping law and the impact on oil cargo operations is critical
• Effective problem solver and able to proactively anticipate problems
• Able to multi-task and ability to be flexible and work to deadlines under pressure
• Ability to establish good working relationships with relevant counterparties
• Strong communication skills and numeral literacy are very important.
• Good coordination and planning skills to liaise on tight logistics deadlines
• HSEC procedural implementation
• Strong interpersonal skills, high standards of professionalism, resilience under pressure
• Proficiency in a local dialect
Key Relationships and Department Overview:
• External – Customers & 3rd Parties, Service Companies, Agents, Disbursement
• Internal – Commercial bunkering Team, Operations Team, Trade Finance, Credit, Deals Desk, Compliance, Shipping
Interested applicants are invited to send in your resume to This email address is being protected from spambots. You need JavaScript enabled to view it.
Visit us at our website www.globalenergy.com.sg
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